8 WAYS TO SPRING CLEAN YOUR SMALL BUSINESS

Clean Desk

Spring is just around the corner, the weather is warming up, and the robins are coming back. With new energy and excitement for the longer days and green grass, it is an excellent time to put some of that energy to use in your business.

Here are eight ways you can spring clean your small business and give new life.

1. GO THROUGH YOUR CONTACT LIST
Take a morning, or whenever it suits you and focus a couple of hours on going through your contact list. Clean out people who you no longer need, update information for those who have moved or their email address is bouncing back. Make sure your contacts are on all the distribution lists they should be or removed from those they should not. Going through your list is also a handy time to reach out and get caught up, network a little.

2. DE-CLUTTER YOUR DESK AND FILES
Clear off your desk of any unnecessary clutter and replace what you need to, try not to add too much. Add a plant or a new photo frame with an image that puts a smile on your face. Surround yourself with things that make you feel happy. File away anything piled on your desk or scan it to your cloud storage system. Take advantage of this declutter to save more of your files to an online, paperless system. Cloud systems are also helpful if you work some days remotely, you will always have your files with you. Go through your files in your desk and purge, shred and scan.

3. SCHEDULE AN OFFICE SPRING UPDATE
Use this as a time to get everyone together and gather feedback on what systems in the office are working, what needs to change and train on new ones. Gather information from you staff on what they think might help things to run smoothly. Take an opportunity to speak with anyone in the company who may need additional training, support or redirection and get everyone on the same page and pushing onwards and upwards.

4. HIRE SOME HELP
Sometimes an outside, unbiased opinion can do wonders. In a small business, it is especially easy to continue to repeat behaviours or habits, wrong or right, and not notice where changes need to happen, or other people’s opinions need to be recognized. It is also hard for some business owners to know how to implement systems that make their life easier. If you don’t have time to do the Spring Clean yourself, then hire someone to help you or designate someone in the office to do it for you.

5. ORGANIZE YOUR EMAILS
It takes a bit of time to clean out your emails. Organize emails that you want to save into folders and or upload them to a vault for safe keeping. Unsubscribe from emails you no longer find useful and end up deleting. Empty your deleted items and keep if there is anything in your spam folder that shouldn’t then flag it as not spam. If you don’t have the time or the patience, then designate this task or hire some help.

6. REVIEW YOUR EXPENSES
Since tax time is fast approaching spring is a great time to review your expenses and trim the fat. Look at all of your monthly and annual expenses and see where you might be able to find cost savings. Perhaps it is calling a service provider to ensure that you are on the most practical plan or cancelling that monthly subscription you forgot about and weren’t using. Do this review every six months or so to keep on top of unwanted expenses.

7. RE-VISIT YOUR BUSINESS PLAN
Pull up your business plan and take a good look at it. Are you on your way to reaching or exceeding your annual goals? If not, then what should you be doing to ensure you meet them? A lot of people complete their plans in December and don’t open them again until it is too late. There is no point in having a plan if you don’t use it. Let it help keep you accountable to yourself and your business.

8. UPDATE YOUR WEBSITE AND SOCIAL MEDIA
Give your website and your social media accounts a fresh new spring makeover. Read over all of your content and be sure it is up to date. Re-write anything that is stale or could be written better, pay attention and be sure you are speaking to your target audience and their needs and wants. Freshen up your branding a bit, make that subtle colour change you were thinking about or take the time to launch a new brand. The updates don’t have to be big just a general tidying up of your online presence.

Happy Spring Cleaning Everyone! What other Spring Cleaning items would you add to the list? What do you currently do to Spring Clean your business?

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